Project management has been an issue right from time memorial, with some projects exceeding deadline, some being larger than their budgets and others being abandoned for unforeseen reasons.
Project management is not really an easy task, but once you get the right tool working at it, it becomes a simplified deal. A project management tool that has proved itself to be an effective and efficient tool since it’s inception is the Kanban.
Tested and trusted, Kanban in its methodology provides principles to guide you in project management, application of these principles helps us manage projects with ease. Let’s discuss and apply these principles.
Managing projects with ease via Kanban methodology
* Visualize your work
The Kanban has a whiteboard board that represents the workflow. This board might be a physical board or something in the Kanban app; there are columns in the board that represents the steps in your process, and under each column, you list out the work item or important task. You could use cards when using a physical board. The normal Kanban board organization consist of the; To Do, Doing and Done.
When the team of workers sees or visualizes the work on the board, the progress of the work becomes clear to everyone, and the challenges of the work are also seen. This is one of the very important influencers of project failure and success. This Kanban board alone is not just enough to give you successful project management, the rest of the steps needs to be applied.
* Limit Work in Process (WIP)
Kanban method believes there is more to be achieved at the same time be effective if we tend to do less. Which is better? Handling the different task at a time and getting an average result which might make the product not efficient and effective or taking on a single task and achieving a superb result that is both efficient and effective. It’s a quality and not a quantity principle.
The WIP limit is done by allowing only a few tasks in a column of the Kanban board.
* Manage Flow
Kanban helps you to manage an already existing process, not changing the entire process. Kanban creates discussions and awareness of how to evolve your process, allowing you to save what is working and avoid implosion from several big changes at once instead, you continually improve by review where there are errors and learning from them.
* Continuous Improvement
Kanban gets the project manager to become better by setting a few metrics you can track to help you know your inefficiencies, these metrics are;
Lead time or Cycle time: How long it takes a task to move through a process completely
Blockages: what number of blockages were recorded and how long did they last
Due Date Performance: How many days a task is ahead or behind scheduled completion.
Throughput: How many tasks can be completed in a specific period of time.
Quality: This is the error gotten in a period of time.
Kanban is applicable to both abstract/online projects and physical/tangible projects, and its methodology is result oriented.